Structure and Success: A Day in the Life of Coaching Professionals

Angie: 00:00:00

John,

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John: Angie.

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Angie: what does a typical

coaching day look like for you?

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John: Oh, I'm glad you?

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asked me that.

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Normally I like to roll out of

bed at five and head to my office.

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Angie: Five A M?.

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John: No.

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Angie: Oh, Lord.

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I'm worried about what's

going to come next.

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John: Typically I work for an hour

or so on some calls and then I'm

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about ready for dinner and bed.

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Angie: How do you make any money?

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John: Money I

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Angie: let's start the show.

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John: This is the coaching clinic

the show that helps coaches master

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the art in business of coaching

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Angie: From starting to scaling

and from the novice to nailing it.

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John: My name is John Ball

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Angie: And I'm Angela Besignano.

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John: and our mission is to help you

the self employed coach to grow your

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business and master the art of coaching

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Angie: So you can have a thriving

and profitable coaching practice.

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So obviously today we're going to talk

about, which I think is super important.

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What does a typical day

look like for a coach?

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How do you structure your

day as a self employed coach?

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John: think it's especially important to

make the distinction of This may look very

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different for those who are fully self

employed with their own coaching business

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to those who may be Employed on contract

to someone else and maybe just getting

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clients sent through But yeah I think

we'll still be able to give you a pretty

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good insight into Some of the good and

bad practices that can go along with these

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kinds of days And especially for those who

do have their own coaching practice How

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to make sure that you're doing the right

things that are gonna get your results

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and not the wrong things that are gonna

Take you off track or delay you or slow

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you down Stuff that i've certainly done.

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I don't know about you ng.

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I've done a lot of the wrong things

before I got to the right things

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Angie: I think I did a lot of busy

things before I got to the You know

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the impactful things right the actions

of the day the habits of the day And I

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have to be honest a lot of that wasn't

just You Business oriented, right?

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There were some habits that I needed to.

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Really put into play.

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But we'll talk more about

that because it didn't happen.

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My first focus was what do

I need to do as a coach?

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What do I do?

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I'm like sitting at the desk

going, Ooh, look at this.

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I'm working for me today.

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That was fun and new.

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And a huge learning curve.

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I mean it did not happen overnight for me.

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John: no likewise, One of the things

I think I was missing something really

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basic when I was first getting started

that took me a while to figure out,

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in fact, to be told essentially, I was

told by a coaching marketing expert to

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sort this out, which was office hours.

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I actually didn't set

office hours for myself.

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And it seems so obvious, right?

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Like I thought I'll work with myself.

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I just work whenever I need to.

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And, but not having those

specific office hours.

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Actually caused a lot of issues And

I think that probably the thing that

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resolved it most quickly was setting

up my calendar Because I needed to have

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that calendar for people to begin to

say Okay when do I actually want to

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be available to people for coaching?

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And when do I need time for other

things projects and other business

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elements that i'm working on?

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And that started to help get it sorted.

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How about you?

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Angie: Absolutely.

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I think I was maybe a step ahead

because I've always been a planner.

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I've literally had a

planner since I've been 19.

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I still have the same kind of planner,

although I do utilize, obviously like

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I'll use a calendar and all the things.

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But I still have an ink and paper

calendar because You know what

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if something happens I have it.

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I know what I'm doing.

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I know people are laughing.

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Don't laugh It's gotten me out of

trouble many times, but because

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i've naturally been a planner.

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I think that was not As big a challenge

for me as it might have been for you.

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But what I put into that calendar

I was, again, pretty young and I

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was like anything to keep me busy,

it's like I needed to fill the day

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and the time and felt really, I,

I can remember the feeling too.

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I can remember feeling gosh,

I got so much done today.

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No client.

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That's so much done today.

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No client.

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And then at some point, months

probably into it, I was like,

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okay what the hell am I doing?

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I'm Like, what am I really doing?

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And I don't feel like I'm doing what

I'm supposed to be doing because I've

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been training people in sales for years.

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And one of the first things

that I do with them is.

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Put a calendar together, make effective

plans and goals around the plan, or

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I should say goals, and then plans

around the goals, and then BING!

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The light bulb finally went off and

I was like, I'm still selling myself

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right now, and I wasn't doing that.

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So that was the big indicator

for me that I was like, oh wait,

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busy doing task work, busy work.

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Nippas, not nipples, nippas.

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non income producing activities.

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They're

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John: Nipples is more memorable, but yeah.

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Nippers.

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Angie: you won't forget now, right?

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I'm just saying, but it's the truth.

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Like I really was, I had to differentiate

first and foremost, before I even

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started putting the calendar together,

what were the necessary things that

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I needed to do administratively?

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Those were the non income producing

activities putting together a website

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and things that I wanted to do.

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But what were the things

that were actually going to

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potentially lead to an income?

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Oh, lead.

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Oh, lead generation.

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Oh, so then, again, had that

big moment and then had to

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decide what to do with that.

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John: yeah Yeah, I found that

employing the use of a productivity

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planner, which for me has take

mainly taken the form of rich ones.

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I like.

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A bit of old school writing things down

by hand So using a productivity planner

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and i've tried a few and some are

certainly better than others Was giving

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me more clarity on what needed to be

done on the day to day basis It was also

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showing me what I was actually doing.

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What am I spending my time on?

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Am I seeing the results from that?

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Am I feeling productive or not?

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What do I do to turn things up?

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What do I do then?

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What action should I be

taking planning my week ahead?

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That was transformative And i've even

found that I've recommended that to

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my type a kind of clients in the past

who have, who are the overachievers

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because very often they need that to

be able to see just how much they're

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doing because they do so much and plan,

put so many things into their days and

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achievements that they actually lose

track and don't feel that they're.

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Just still don't feel that they're doing

enough and you know I've had reports back

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from people clients who i've recommended

to do that with That they found that

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both ends of the spectrum those who

aren't getting up done and those who are

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doing way too much I've both found it

very helpful to be able to get more of

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a grip on what should and should not be

happening But being able to know what

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your most important activity is for the

day and what the additional two or three

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was two or three Would be the next most

important and what's some fourth and fifth

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that might also be if you have the time

Good to get to that's really valuable

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But even with that, I don't think I had

the full picture until one of my business

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mentors showed me Pretty much a roadmap

for building and growing the business

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and the roadmap was different income

levels where I was able to recognize

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that a lot of the activities I was doing

were way ahead of the level I was at.

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And a lot of the foundational elements

for building the business on were missing.

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Angie: Yeah.

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John: That was a big wake up call.

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Angie: And I think so for the, for

everybody listening, obviously I

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think we're making it pretty clear.

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The first thing you have to decide is What

tool is going to work best for you, right?

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So if John and I are talking old school

and it's you know, I don't use ink and

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paper I started out with ink and paper and

Realized quickly that it started to look

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like a Christmas tree exploded on the page

So I started using mechanical pencil And

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I can erase and it's much better for me.

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But listen, if I'm talking, if

we're talking to a 30 year old right

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now, who's getting into coaching,

you and I both know they're not.

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There are so many tools out there

for you to choose from in terms

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of keeping yourself structured,

find something that works for you.

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Because if you don't like it, If you don't

like it, it is not going to work for you.

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So when somebody suggested to me that

I go full on use my Google calendar

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for all things, all day, every day.

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I hated it.

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I absolutely hated it.

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Do I use it?

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Of course I use it because I have

appointments now and automations

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in place, but everything I do Still

goes into this calendar for me.

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So it works.

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I'd have to you know, 35 years later

I'm still doing the same thing as

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I did because it really does work.

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So that's the first thing.

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And then I think then you have to decide,

again, best habit, and we've talked about

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this, like figuring out your goals, right?

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Is it monetary?

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Is it based on how many clients you

want to work with and how you're

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structuring your business as a coach?

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And that's going to dictate what you

end up doing every day So if you're

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sitting here and I don't recommend

waiting until january 1st because

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what you're going to be doing for the

following year, you know You should be

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planning in fourth quarter of the year.

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You're in hint.

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We're in third We're coming

up on fourth pretty quickly.

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So what are the goals

that you have for a year?

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What are the big goals three years?

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And you need to you've probably heard

this begin with the end in mind.

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So that you know what it is you need to,

you will be able to back that all the

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way up to what you do every single day.

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How many people you need to

contact, all those things.

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John's got this smile on his face,

you can't see it, but he's probably

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John: that really just that thing of the

cliche of failing to plan is planning

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to fail right and it's so true It's a

cliche for a reason but planning makes

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all the difference we I think we've

talked in various episodes in various

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Situations about the importance of

planning and preparation and this is

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one of those critical things as well

The reality of a coaching business today

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though, is that it's not just show up

and coach It is all the other things

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the foundational things I was going

to talk about, the stuff that actually

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gets you clients through the proverbial

door and business on a regular basis.

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So it's having those things

like when are you going to spend

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some time on your marketing?

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When you're going to spend some time

on your social media, when you're

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going to spend some time, maybe

doing some networking or podcasting.

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Interviews or whatever else it is

you're doing for your business.

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That stuff has to be planned into

your days as well as your coaching

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sessions and really can't be pick a

mix to the extent of, I'll just do

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it when I've got a gap here, I'll

do it when I've got a gap there.

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Because we don't work that way In

fact, it's been demonstrated time and

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time again that the simple act of task

switching takes a significant cognitive

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load For us, which means it's hard.

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It means it makes us more tired It means

it makes the things that we're going to

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go on and do more difficult And so if

we want to make life a bit easier for

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ourselves, we need to segment Our time

for working on that and give ourselves

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the ability to do Prospecting to be

able to do interaction to be able to

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do networking whatever else We're going

to be doing or need to be doing to be

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growing and developing our business so

time to follow up with your clients time

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to Look after yourself as a self care all

of these things that need to happen to

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have Success for you and your business.

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They're

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Angie: I would say,

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John: Can't be left a chance.

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Angie: Yeah.

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No.

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And I think that the administrative

side of what we do is why we are

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able to do what we do, right?

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You have to set it up.

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You have to fill the space, so to

speak, and be able to attract people.

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But there's also some things too

that I think are really important.

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This was a big shift for me.

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was learning to stay off social media and

email because I was able to just pick up

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the phone and go, did I get any emails?

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Did I get any responses?

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Let me check my socials.

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Let me check everything before three

seconds after I opened my eyes, right?

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That was how I wouldn't say obsessed,

but how I would start my day.

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And it was a lousy way to

start my day derailed me.

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It literally would derail the

plan That I, or the structure

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that I put into place because.

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I was like, Oh, I didn't even change out

of my bed clothes yet, and I was like

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starting my work day at 4 in the morning.

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That wasn't the plan.

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And it's the problem with it

was that it sent me into, let me

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just answer these five emails.

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Let me just do this really

quick and then I'll do that.

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It totally derailed the plan.

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So that was a bad habit.

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And I'm going to say this

to everybody listening.

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It is so easy to want

to pick up that phone.

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I don't know anybody who doesn't go to

sleep with their phone next to their bed.

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Honestly, I don't.

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It's the truth.

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And I used to use the excuse

of I need to have it on in case

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my parents have an emergency.

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If they have an emergency, there's always

911 because it just didn't make sense.

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And it would actually cost me.

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And I did this by the way,

I did do the measurement.

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It was costing me about five hours a day.

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That's 25 hours a week.

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And then what happened was because

I wasn't getting the work that

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I needed to get done in the time

that I planned on completing it.

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My days would then go until seven,

eight, nine, 10 o'clock at night.

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And my husband would be

like hello, are you here?

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Because I'd start business and

then do things all day and then do

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personal and then come back to finish.

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If I even did finish.

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If I even did finish.

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Bad habit.

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Slap on the wrist, that is

just a really poor habit.

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It's true.

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John: easy to do and it and that's a

lack of planning really right, isn't it?

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Angie: Is that a good

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John: very much to what

we're talking about.

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It's just you roll into it most people

probably do start their day off checking

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their phone and maybe even opening their

emails, which I will not open an email

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like I actually i'm one of those annoying

people perhaps annoying who has my

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phone nearly always set to silent So it

doesn't even vibrate when I get messages.

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So unless i'm expecting a call urgent,

that I need to have an alert for my

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phone's always on silent Because I

don't need to be that person who's

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that immediate response And those

times when I do need to be directly

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available I am but they're rare.

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They're not all the time and most

of us find ourselves being 24 7

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directly available I can't bear

people leaving Their phone alerts

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or vibrate on through the night.

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I think that

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Angie: Is that it?

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John: must disturb their sleep

so much And I just can't do it.

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I won't check an email.

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I will Briefly check who's sent maybe

a whatsapp or something like that just

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to see if there's any messages from

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Angie: In case it's me.

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John: You In case it's you of course

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Angie: If.

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John: But you know that kind of is

it because then the first thing i'm

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going to use My mobile phone for

in the morning is doing my daily

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Wordle that's like the first thing

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Angie: I love my wordle.

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It keeps your brain fresh.

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Keeps your brain fresh.

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But so here's the thing though.

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Here to what you're saying and to

your point is that You know what?

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You have to set parameters for

yourself because what that will

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also do is it will also teach

people when you're available, right?

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I have had this go through my life

where people are like you're working

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from home or you work for yourself.

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Why aren't you answering your

literally leaving me five, six

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voicemails going, where are you?

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Why aren't you answering your phone?

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because I am still working.

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So these are parameters.

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These are boundaries that you need to set

for yourself that will then transfer to

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the people around you so that they know.

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I actually have a friend

he calls it digital sunset.

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I'll probably send this one to him

and say, Hey, talked about you today.

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But literally the phone goes off

at a specific time for him and

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: 00:16:56

there is no further conversation.

315

: 00:16:59

So if I.

316

: 00:17:00

Send him a message at, 59 minutes

past the hour that is not getting

317

: 00:17:05

answered until the next day.

318

: 00:17:07

And I really feel like that's an

amazing, very ritualistic and it's.

319

: 00:17:11

You know in its way, but

we need to do that, right?

320

: 00:17:15

We need to protect ourselves and our time

and if you start the day with the holy

321

: 00:17:20

crap Oh my gosh, even if it's good, even

if somebody says, oh my gosh, I can't wait

322

: 00:17:25

to work with you I read your proposal.

323

: 00:17:26

I'm ready to go.

324

: 00:17:28

We feel compelled to run to that and go.

325

: 00:17:30

That's an exception You have to

decide if there are exceptions because

326

: 00:17:35

again What does that even look like?

327

: 00:17:37

I will check the phone, make sure

that I didn't hear from somebody my

328

: 00:17:40

daddy lives alone I definitely do

that and the habit is to go put the

329

: 00:17:46

phone down in my office after that to

charge so that I can do my day, right?

330

: 00:17:52

My, my self care, how I prepare for

the day, Things that are important.

331

: 00:17:58

I can no longer and I should probably

have never done this but just get up

332

: 00:18:03

shower and like now I'm sitting at work.

333

: 00:18:06

I'm sitting at my desk and I'm at work.

334

: 00:18:08

I had to incorporate

some things into that.

335

: 00:18:11

John: the work starts before the work

right, or should it Should do anyway,

336

: 00:18:15

and that can be making sure you get a

good night's sleep making sure you're

337

: 00:18:18

well rested It can be having your morning

routine that sets you up for the day But

338

: 00:18:23

your morning routine is not your work.

339

: 00:18:25

Your morning routine is your self care.

340

: 00:18:27

This is the you time Where you

maybe want to do some movements some?

341

: 00:18:32

Thinking some meditations Whatever

you whatever sets you up best for

342

: 00:18:37

starting your day Those are the kinds

of things that do for me for sure.

343

: 00:18:41

How about you?

344

: 00:18:41

What's that?

345

: 00:18:42

What are the things that

set you up for a great day?

346

: 00:18:46

Angie: literal.

347

: 00:18:46

Listen, I really have to be outside.

348

: 00:18:48

Like I literally get up.

349

: 00:18:49

I'm literally up I drink some water,

I'm usually a cup, 16 or so ounces.

350

: 00:18:55

I let my body wake up a little bit because

I used to be hit the ground running.

351

: 00:19:00

Now I hit the ground and lip skin, right?

352

: 00:19:02

I don't want to do that anymore.

353

: 00:19:03

I don't want to do that.

354

: 00:19:05

I want to wake up gently.

355

: 00:19:08

And I always start with gratitude

before I even get out of the bed.

356

: 00:19:12

I always start with gratitude

like, Hey, I'm awake another day.

357

: 00:19:17

Hey, two time cancer survivor.

358

: 00:19:19

I better be thanking

somebody for something.

359

: 00:19:21

And I am, and I'm like, it's a great day.

360

: 00:19:23

I purposely keep the shades open

in my bedroom because the sun

361

: 00:19:27

comes up on that side of the house.

362

: 00:19:29

And I just, I want that.

363

: 00:19:30

I don't want it to be dark.

364

: 00:19:31

I want to wake up and see the sky and

that starts to light me up, literally.

365

: 00:19:36

So when, by the time I get out of the

bed, I don't rush into the shower,

366

: 00:19:41

I will go down, I will make myself

a cup of coffee and I go outside and

367

: 00:19:46

I'm listening because it's early and

I might do some more gratitude because

368

: 00:19:51

I feel like I just need more of that.

369

: 00:19:53

And I've already know by the way, right?

370

: 00:19:56

What I'm doing on a Monday or Tuesday

or Wednesday, like I plan my weeks

371

: 00:20:02

probably about a month in advance.

372

: 00:20:04

And then every Friday when I'm done

with work, I literally, before I shut

373

: 00:20:09

everything down, I make sure that the

following week is still what it was

374

: 00:20:13

and I've made the adjustments so that

when I come to Sunday night and I'm

375

: 00:20:18

preparing for that work week, everything

is okay, just a quick reminder.

376

: 00:20:22

What do I have this week?

377

: 00:20:24

What, what's going on this week that

I need to be like hyper aware of?

378

: 00:20:28

This way I don't have to worry.

379

: 00:20:30

It is not clogging my brain up with worry.

380

: 00:20:34

But and I don't get the Sunday

night scaries where it's oh

381

: 00:20:37

no, it's tomorrow already.

382

: 00:20:38

It's Monday No, i'm ready to go

into my I know what Sunday night.

383

: 00:20:42

I know what i'm doing on Monday I know

what like I know what's happening with

384

: 00:20:46

the expectation of the day I don't come

to my desk open up a planner and go

385

: 00:20:51

Oh, no, I didn't know I had that today.

386

: 00:20:53

I should have started that two hours ago.

387

: 00:20:56

No, I am fully prepared and ready.

388

: 00:21:00

That doesn't mean that

I don't mess up, though.

389

: 00:21:02

John: Yeah, we all have our little

mess ups I am maybe a little maybe

390

: 00:21:07

call it a little more slapdash.

391

: 00:21:08

I don't know but I mean I generally

know what's going to be in my week

392

: 00:21:12

And I also know that anything that it

absolutely has to happen needs to be on

393

: 00:21:16

my calendar because otherwise it doesn't

happen That's just a reality for me

394

: 00:21:22

and i've learned to become the kind of

person who Relies on an organizer and

395

: 00:21:28

Angie: Huh.

396

: 00:21:28

John: to be organized because I know

how much of a difference it makes

397

: 00:21:32

so those things are beneficial.

398

: 00:21:33

I would love to get to being a

bit more You Months in advance.

399

: 00:21:36

I mean there are elements of my calendar

that I will plan a month or even months

400

: 00:21:40

in advance but day to day planning tends

to happen on a weekly basis for me plan

401

: 00:21:45

the week out maybe have Some moments of

reflection towards the end of the week as

402

: 00:21:51

to how the week has gone and what maybe

went what didn't go so well what might be

403

: 00:21:55

where there might be room for improvement?

404

: 00:21:57

I like to think about those things

but I do very much find I mean I just

405

: 00:22:01

want to come back to the gratitude

stuff I've talked about gratitude in

406

: 00:22:04

a number of places and how important

it is to me because I do feel like

407

: 00:22:09

that practice Saves me to some degree.

408

: 00:22:11

I often say it saved my life that might

be a little hyperbolic, but it certainly

409

: 00:22:14

saved me in many ways from myself and from

falling into the darkest pits of despair

410

: 00:22:21

and anguish and whatever else that may

have been coming up at certain points in

411

: 00:22:24

my life and It was being challenged by

a coach friend of mine to implement that

412

: 00:22:31

practice That whilst it took probably took

several weeks before I started to really

413

: 00:22:35

feel anything coming from it I did start

to realize that my attitude was changing

414

: 00:22:40

that I was appreciating things more that

I was generally feeling happier During my

415

: 00:22:44

day that I got to a point of like where

we went together and we kept increasing

416

: 00:22:48

that I was finding at least five things

a day to be grateful for at that point,

417

: 00:22:52

and After having built up from just one

which I struggled with in the first week

418

: 00:22:56

I struggled with finding one thing a

day to be grateful for because my brain

419

: 00:22:59

wasn't tuning into that was transformative

completely transformative to the point

420

: 00:23:04

Whereas I used to I definitely have

been someone who's struggled in my

421

: 00:23:07

life with things like enthusiasm and

motivation You And the gratitude practice

422

: 00:23:12

started to change all of that as well

I found myself getting excited about

423

: 00:23:16

things being more enthusiastic in my

interactions with people Because I was

424

: 00:23:20

appreciating my life more the thing of

what you appreciate appreciates, right?

425

: 00:23:24

That I was very much feeling that in my

life and gratitude was really the heart

426

: 00:23:30

of that So I do think that gratitude piece

is hugely important We could probably

427

: 00:23:35

even have a whole episode Dedicated

to that at some point in the future.

428

: 00:23:39

I will add it

429

: 00:23:40

Angie: no, I think that we should,

because I think that people underestimate

430

: 00:23:44

gratitude and I think there are just

There are some practices that are

431

: 00:23:48

more superficial than others And i've

always said to people like your bank

432

: 00:23:52

you just referenced it which made it

jump into my head you can't expect

433

: 00:23:56

your bank account to grow unless you're

making deposits if you're constantly

434

: 00:23:59

taking out And extracting so if you

are using your energy Like an atm and

435

: 00:24:05

you're constantly just pulling out And

you don't replenish what's in there.

436

: 00:24:08

Eventually, guess what?

437

: 00:24:10

You're going to get the big fat,

sorry, there's nothing left.

438

: 00:24:12

You're in trouble.

439

: 00:24:13

Closing the account.

440

: 00:24:15

Like it's not good for you.

441

: 00:24:16

So definitely having some

real practices in place.

442

: 00:24:20

And I think part of that too, is

like when you're organizing and

443

: 00:24:25

you're We can talk about productivity

and time blocking and things like

444

: 00:24:29

that, because I am very strategic.

445

: 00:24:32

Nothing in my calendar happens

at a certain time by accident.

446

: 00:24:36

Not one thing.

447

: 00:24:37

I have time every day for discovery calls

that I am very, again, strategic about.

448

: 00:24:44

I am very structured in when

I am doing sessions, right?

449

: 00:24:49

Everybody's don't you just accommodate?

450

: 00:24:50

I'd love to be able to just accommodate,

but I work with people all over the world.

451

: 00:24:54

I can't, right?

452

: 00:24:56

I have to stay true to even my own

time zone for me at this point.

453

: 00:25:01

So lead generation every single day.

454

: 00:25:04

And when I say that, of course,

that's another whole conversation,

455

: 00:25:08

but because of how you might do that.

456

: 00:25:11

What are the tools that

you're using for that?

457

: 00:25:13

But all of that goes into

my week without a doubt.

458

: 00:25:17

But one of the things that I had to

learn and didn't come until later.

459

: 00:25:22

was flex time.

460

: 00:25:24

I used to really account for every minute

of what I deemed my work day, right?

461

: 00:25:32

I chose when I started to work

and I chose, by the way, when

462

: 00:25:36

I ended work what was that?

463

: 00:25:39

This day or these days, I'm,

this is a hard stop for me.

464

: 00:25:43

There isn't a five or a 15 or a 20

cause again, into the rabbit hole we go.

465

: 00:25:47

So it was really important for me to

Structure it in such a way that it made

466

: 00:25:53

sense, but allowing buffer times because

as we all know, life just doesn't happen

467

: 00:26:00

on the terms that we think it's going to.

468

: 00:26:03

So I don't know, let's just

say in the midst of the day, I

469

: 00:26:07

incorporate in a personal appointment

that's maybe virtual, right?

470

: 00:26:11

Or, and I allow for a couple of hours and

then that person's running late or I hit

471

: 00:26:15

traffic or something just happens, right?

472

: 00:26:17

It just always does.

473

: 00:26:19

I need to have that flex time because

what would happen for me is and lots of

474

: 00:26:26

stress building upon stress because my

days were so structured and back to back.

475

: 00:26:33

I was overloading myself and

that was causing me to become.

476

: 00:26:38

I wouldn't say the word is like

unreliable, but know coaches that, for

477

: 00:26:44

example, do back to back coaching calls.

478

: 00:26:48

I don't do it.

479

: 00:26:48

I cannot do it.

480

: 00:26:49

I am not good at that.

481

: 00:26:51

I don't thrive in that.

482

: 00:26:53

And what happens is, two, even if it's

one minute late to the next call, because

483

: 00:27:01

my bladder's about to explode, that, to

me, is not fair to that one, because it

484

: 00:27:07

just, it's ever being the, I'm, ever going

to the doctor, and they're like, sorry.

485

: 00:27:11

Doctors like two hours behind what I'm

like, if I wasn't sitting here dying

486

: 00:27:17

right now, I'd be really angry, but

we don't want to be that we, if you

487

: 00:27:21

allow for that flex, it makes for a

much calmer and usually a much more

488

: 00:27:29

Fluid kind of a day just a better day.

489

: 00:27:32

John: you know how a lot of people now

have these like treadmill desks and

490

: 00:27:36

things like that if you Yeah I don't

know either but Nice idea, right?

491

: 00:27:41

I know people who have it for sure, but

I think maybe we need to bring in the

492

: 00:27:46

commode seats for business professional

so we can do those back to back coaching

493

: 00:27:51

sessions Without having to get up and go

to the toilet and that could be that could

494

: 00:27:56

be a whole industry right there It's like

you want to work solidly you want to get

495

: 00:27:59

your hustle on without taking breaks.

496

: 00:28:01

Here we go Here's the office seat for you

497

: 00:28:04

Angie: You are definitely

not speaking my language

498

: 00:28:08

John: No, I wouldn't do it anyway,

I wouldn't do it anyway, but but

499

: 00:28:10

that's, I would need that if I was

500

: 00:28:12

Angie: thinks

501

: 00:28:12

John: back to back

coaching sessions is all.

502

: 00:28:14

I

503

: 00:28:14

Angie: know what though?

504

: 00:28:15

John: want that.

505

: 00:28:15

Angie: That's another but that

brings up another point years ago.

506

: 00:28:18

I worked for a coaching company and

I learned a really great practice

507

: 00:28:25

and it's funny because I'm not

one that like meditates per se

508

: 00:28:29

in like the traditional sense.

509

: 00:28:31

There are things that I will do that

actually bring me peace, whether it's

510

: 00:28:36

like going to a lake or going into

the forest, which I can't do a forest

511

: 00:28:39

here in Arizona where I live, not

close by, but even if it's like a,

512

: 00:28:43

just a walk up into the mountains by

myself so that I can just reconnect.

513

: 00:28:50

With like nature and that, I'm not Mrs.

514

: 00:28:54

Kumbaya, I'm just saying like getting

away from it all and having that

515

: 00:28:58

place to go to get away from it

all, and to turn everything off.

516

: 00:29:01

But what I did learn and I have

no problem sharing this is if

517

: 00:29:07

you just, you can even Google it.

518

: 00:29:09

It's called the release

meditation technique.

519

: 00:29:12

And I wouldn't say that

I was like poo pooing it.

520

: 00:29:16

It was just new to me.

521

: 00:29:17

But I will say to you

that once I learned that.

522

: 00:29:21

Cause it's about a two minute, two and

a half minute from start to finish.

523

: 00:29:26

I can't, I have to do that in between

my sessions that is worked into my day.

524

: 00:29:32

So I probably do it, five or six times

a day and one of the, and I do it when I

525

: 00:29:37

get up because I want to anytime I want

to shift my energy, cleanse the palate.

526

: 00:29:41

We've talked about it.

527

: 00:29:42

You've heard me talk about it,

but that is something that.

528

: 00:29:45

Is a start to my day

and it also is an end.

529

: 00:29:48

It's not just something that I utilize

in between sessions to Cleanse my

530

: 00:29:54

emotional palette as I said last time.

531

: 00:29:57

It's definitely a great way for me to

Decompress disconnect in the moment so

532

: 00:30:03

that i'm not carrying like energy builds

up during the course of the day, right?

533

: 00:30:09

So this allows me to empty

that as the day progresses.

534

: 00:30:13

That's huge for me.

535

: 00:30:14

That's like a self,

536

: 00:30:15

John: And if you had your commode

office chair, you could have

537

: 00:30:17

a big shift whenever you want.

538

: 00:30:19

Angie: This guy today, I

don't even know what to say.

539

: 00:30:21

I'm not apologizing.

540

: 00:30:22

Cause it's why I love them.

541

: 00:30:24

But she's Louise,

542

: 00:30:26

John: Let me ask you, let me ask you, I

want to bring it back to serious stuff.

543

: 00:30:29

Cause my brain likes to go for the.

544

: 00:30:31

Gutter most of the time

but let's write right.

545

: 00:30:33

Let's rise try and rise above gutter

level and Do you find that there are?

546

: 00:30:39

Best practices for you in how you start

your working day not your day at home

547

: 00:30:44

like not how you start your day, but your

working day and how you close that off I

548

: 00:30:47

mean you maybe the release meditation is

part of how you close that off as well.

549

: 00:30:51

Angie: It is absolutely how I

shift my energy from whatever's

550

: 00:30:56

going on in the household.

551

: 00:30:57

And like I said, it could be great.

552

: 00:30:59

It could be good.

553

: 00:31:00

Maybe it's not so good, right?

554

: 00:31:01

Maybe it's not a good

day in the UNG household.

555

: 00:31:04

Maybe.

556

: 00:31:04

Whatever.

557

: 00:31:05

But whatever it is, I want to come

in, close the door, and I do that

558

: 00:31:11

meditation so that I can literally

shift into what I'm doing today.

559

: 00:31:16

It doesn't take me 25

minutes to get mentally.

560

: 00:31:20

I think it's changed now for adults too.

561

: 00:31:22

I'd have to really look it up,

but how long it takes for us to

562

: 00:31:25

focus, and in between and when

there's distractions and things.

563

: 00:31:29

So I I utilize that, but I've

pretty much at that point,

564

: 00:31:35

I've also prioritized the day.

565

: 00:31:39

So there's certain things that I'm

doing at certain times on certain

566

: 00:31:42

days for a reason, whether it's

lead generating or it's follow up

567

: 00:31:49

or it's even creating new content.

568

: 00:31:53

I give myself time every day because

something comes up every day and

569

: 00:31:56

I'm like, Ooh, that's a great piece.

570

: 00:31:59

I'm going to do a video on that.

571

: 00:32:01

So enough structure for me.

572

: 00:32:05

It's having just the right amount of

structure so that I'm getting things done.

573

: 00:32:10

And we talked about this,

like staying on task.

574

: 00:32:14

That's not easy.

575

: 00:32:16

That's not easy.

576

: 00:32:17

How do you do that?

577

: 00:32:18

That's really important, but also

still having fun in my practice.

578

: 00:32:24

If I'm just sitting here grinding

every day I wouldn't still be a coach.

579

: 00:32:28

There would be no possibility

of that happening.

580

: 00:32:32

John: Yeah, I think my day my work

day generally starts well, I have to

581

: 00:32:35

see the overview of the day if I have

clients early in the day i'm going

582

: 00:32:39

to be looking at notes and preparing

for those sessions in my head at

583

: 00:32:42

least before we get onto those and

584

: 00:32:44

Angie: Is it?

585

: 00:32:45

Is

586

: 00:32:46

John: even bringing up their profiles

in my crm and No, I just want to

587

: 00:32:50

be set for the day Now I also want

to see where i've got gaps and I

588

: 00:32:54

also want to see where i've got.

589

: 00:32:55

Where I've got stuff planned

in to do specific activities.

590

: 00:32:59

And one of the things that

helped me with that was a book

591

: 00:33:03

called Deep Work by Cal Newport.

592

: 00:33:06

And that really was about giving,

getting that, developing that

593

: 00:33:10

ability like we train our bodies

in the gym, some of us do.

594

: 00:33:14

I've been known to from time to time But

training ourselves in that kind of way

595

: 00:33:19

to be able to work for longer periods on

specific tasks to go deep with it, because

596

: 00:33:23

I know about you most of Even now I still

find myself with the temptation is always

597

: 00:33:27

to oh, I wonder what's going on social

media or things like that To be distracted

598

: 00:33:32

There's so many things that could distract

us from stuff that developing that ability

599

: 00:33:37

to work on a specific task or a project

for an hour two hours Probably hard to go

600

: 00:33:43

more than that on one thing really without

having some kind of significant break but

601

: 00:33:50

It's a skill That we can develop and is

really useful to do so because it's hard

602

: 00:33:55

to come by these days a lot of us are so

Scattered and distracted and the social

603

: 00:34:00

media is a big culprit for the distraction

604

: 00:34:02

Angie: it?

605

: 00:34:02

Is

606

: 00:34:03

John: In fact I think it's really good

to get to that because A lot of us need

607

: 00:34:07

social media for growing our business

and for business development and client

608

: 00:34:11

interaction and attraction and stuff,

but many of us are still using social

609

: 00:34:16

media mostly to You To be a participant

rather than to be a creator and we

610

: 00:34:22

need to move more into the creator

mindset Whereas we're not a user.

611

: 00:34:27

We're more of a creator and this

is what something you can track and

612

: 00:34:30

I don't say this to berate anybody

because I think i'm as guilty of it

613

: 00:34:34

as anyone else, but the more we can be

on social media as a creator We should

614

: 00:34:38

track our time and see what where are

we spending our social media time?

615

: 00:34:41

I don't care about how much screen time

you have if you're using it as In ways

616

: 00:34:47

that are going to be beneficial and

constructive, but if you're just doing

617

: 00:34:50

scrolling, if you're just doom scrolling

Twitter or X or whatever, that is not a

618

: 00:34:56

productive use of your time and probably

isn't making you feel great either.

619

: 00:35:01

And you're not actually creating

or contributing or doing

620

: 00:35:05

anything good for yourself.

621

: 00:35:05

So again, it can be those busy things.

622

: 00:35:08

But social media can be a one of those

is i'm just on social media I need

623

: 00:35:11

to be on social media for my work.

624

: 00:35:12

But yeah, but are you actually

doing work stuff on social media?

625

: 00:35:16

Or you know looking at facebook

memories or whatever else?

626

: 00:35:24

Angie: You have to, we have to, as a

coach, you need to adopt the mindset

627

: 00:35:29

that you're the CEO and you cannot behave

differently because you are, and I don't

628

: 00:35:35

care if you work remotely at home, right?

629

: 00:35:38

If your office is at home or if you're

like in some space where you actually

630

: 00:35:41

have an office like you do, John,

you go to an office to go to work.

631

: 00:35:45

So Your time is still your own and

you need to use it in a, in a very

632

: 00:35:51

specific way and you have to stay on

top of yourself and say, would I be

633

: 00:35:57

doing this if I had a 500, 000 a year

job and, somebody I had to answer to a

634

: 00:36:03

board of directors or, Whomever, right?

635

: 00:36:06

Would I be doing this?

636

: 00:36:07

Because if I wouldn't, then

I, if I wouldn't do it, then

637

: 00:36:10

I shouldn't be doing it now.

638

: 00:36:12

The other thing I wanted to mention

earlier, it's all about mindset, right?

639

: 00:36:15

I'm talking about those things, right?

640

: 00:36:17

Is the idea that there is no MD

at the end of your last name.

641

: 00:36:21

You're not on call.

642

: 00:36:22

There is no emergency.

643

: 00:36:23

That's really a great way to save yourself

or allow yourself to disconnect, right?

644

: 00:36:29

And only connect when it is,

when you have planned for it.

645

: 00:36:34

And I think that those things will

keep you, keep yourself honest.

646

: 00:36:41

This is your business.

647

: 00:36:42

If you don't do the work that's

necessary, and that doesn't mean that

648

: 00:36:47

you're always going to have it dialed

in and you're not going to, because

649

: 00:36:49

listen to John and I, we've screwed up.

650

: 00:36:51

We know we, we thought just showing

up to the desk, somebody was going to

651

: 00:36:54

magically the phone was going to ring and

somebody was going to want to hire us.

652

: 00:36:58

Obviously, haha, that's

an exaggeration, but.

653

: 00:37:01

We had to learn the hard

way and it cost us time.

654

: 00:37:06

It cost us money.

655

: 00:37:07

And now that we've both been doing

this for so long collectively

656

: 00:37:11

over 50 years, are we perfect?

657

: 00:37:14

No, we're still learning, but we

definitely got some really core

658

: 00:37:21

habits and practices and systems

in place to That allow us to do

659

: 00:37:27

what we're doing here today, right?

660

: 00:37:28

Being able to say, gosh, where

was this when I was took it just

661

: 00:37:33

wasn't there, what didn't exist.

662

: 00:37:35

And you really do have to decide

on the systems, what the habits are

663

: 00:37:39

going to be, what are the things

that are going to fill you up?

664

: 00:37:41

What are the things that are going to

benefit your business and give yourself

665

: 00:37:47

the time, put it into a planner, make

the plan, do the plan, check it out.

666

: 00:37:53

Is it working?

667

: 00:37:55

Is it not?

668

: 00:37:56

What is it working?

669

: 00:37:57

What needs to change

and that's a business.

670

: 00:38:02

John: it's really good idea to categorize

The things that are on your activity list.

671

: 00:38:08

In fact, I was thinking this whole

thing of it's been on my mind this week

672

: 00:38:10

Actually as as a self employed person

are your boss and you are the boss and

673

: 00:38:15

you're the employee you're both of those

things And so we need to sometimes put

674

: 00:38:19

on the separate hats for each of those

and as an employee you should have

675

: 00:38:24

Maybe as put on you put on your boss

hat you'll see a ceo hat and write a job

676

: 00:38:30

description for your employee And then

put on your employee hat and look at your

677

: 00:38:35

job description and look at your week

and look at what needs to happen When in

678

: 00:38:39

relation to that and then prioritize on

what absolutely needs to happen whether

679

: 00:38:44

that's today or on a weekly basis what

absolutely needs to happen to get you to

680

: 00:38:49

your objectives What Is good to happen?

681

: 00:38:52

There isn't such a priority but

would be good if you can get that

682

: 00:38:55

done as well And what really doesn't

need to be happening or what do you

683

: 00:38:59

absolutely need to stay away from?

684

: 00:39:01

In order to get in order to get

your results I think it's really

685

: 00:39:04

useful to go through that level of

prioritization And maybe even get

686

: 00:39:08

eyes on that From someone else.

687

: 00:39:10

If you need a bit of external input

to guide you as to what you should and

688

: 00:39:14

shouldn't be spending some time on in

your professional weeks, because it's

689

: 00:39:18

very easy to get this wrong and feel

like you're being busy and that I'm

690

: 00:39:22

working so hard and doing this and why

aren't I seeing results I've been there.

691

: 00:39:25

You've been there.

692

: 00:39:27

It's not good.

693

: 00:39:28

Angie: I think that first of all that,

anybody who is listening should even

694

: 00:39:31

consider the idea of hiring a coach.

695

: 00:39:34

You don't always have to wait

for something to not be working.

696

: 00:39:38

Maybe you hire somebody out of the gate

to say, I have some budget for this and

697

: 00:39:42

maybe you don't, but if you do, if you

can find it, what it will save you in

698

: 00:39:46

time would probably be worth it, right?

699

: 00:39:49

To make the expenditure happen.

700

: 00:39:51

I think that's important.

701

: 00:39:52

I think it's really important to be

able to, I, this is a great practice.

702

: 00:39:57

I mentioned part of it earlier is at

the end of the week, really evaluating.

703

: 00:40:03

What went well?

704

: 00:40:04

Like I always say, what were

my best sessions this week?

705

: 00:40:09

What can I do more of?

706

: 00:40:10

How did I do that?

707

: 00:40:11

And then I might look at it

and say, okay, what were the

708

: 00:40:14

challenging sessions this week?

709

: 00:40:16

And what can I do better?

710

: 00:40:17

What do I need to work on to do better?

711

: 00:40:19

I always do that self check,

but you can do the same in the

712

: 00:40:22

structure of your business.

713

: 00:40:24

I still do that.

714

: 00:40:25

And there are weeks

when even at this stage,

715

: 00:40:30

could look at the week

and go, you know what?

716

: 00:40:31

I really didn't do enough lead generating.

717

: 00:40:34

I didn't follow up enough.

718

: 00:40:36

Yes, I have systems in place that

handle, the majority of certain things

719

: 00:40:41

for me, but what they don't handle

is, the human interaction piece.

720

: 00:40:45

So you do have to look at yourself.

721

: 00:40:48

I would say weekly,

look at your structure.

722

: 00:40:51

What worked, what did I do, what

went on as planned and what didn't

723

: 00:40:56

and why, what was the distraction?

724

: 00:40:58

Did something different happen?

725

: 00:41:00

Was there a different necessity?

726

: 00:41:02

Evaluate

727

: 00:41:04

John: i'd say daily actually i'd say daily

I think it's a good check in for yourself

728

: 00:41:09

each day as to what went well today what

didn't go so well and what is something

729

: 00:41:14

that I could work on improving tomorrow

to make tomorrow better than today?

730

: 00:41:17

Angie: Yeah, listen and that

definitely might work for people

731

: 00:41:20

who want for me You know what?

732

: 00:41:22

i'm i've been doing it this way for so

long what's interesting is if I have a

733

: 00:41:25

crappy day Then i'm all like sitting there

in self reflection mode for hours going.

734

: 00:41:30

Okay, what happened?

735

: 00:41:31

What needed to change?

736

: 00:41:32

What didn't I do?

737

: 00:41:33

What did I do?

738

: 00:41:34

How can I make that better?

739

: 00:41:35

So sometimes in that every day, it's

depending on the moment, but, but find

740

: 00:41:40

your flow, find what works for you.

741

: 00:41:44

If the fire starts burning on

Monday, you don't want to wait

742

: 00:41:46

until Friday to put it out.

743

: 00:41:49

You know what I mean?

744

: 00:41:50

So really you do have to give your,

again, we talk about this so much, right?

745

: 00:41:56

Is take that bird's eye view of

your business, your day, your

746

: 00:42:00

activities, and really be honest.

747

: 00:42:03

If you were writing down.

748

: 00:42:05

Everything you did I do this

with clients when they say to me.

749

: 00:42:09

I don't have any time

left nothing I say, okay.

750

: 00:42:13

I want you to do this three days.

751

: 00:42:15

I don't ask for an entire week.

752

: 00:42:16

I say three days I want you to literally

write down every single thing you do.

753

: 00:42:21

I don't care if you take a 10 minute

potty break I don't care what that is.

754

: 00:42:25

I literally from the minute you wake

up I want to know what you do and how

755

: 00:42:28

long you do it for it's three days.

756

: 00:42:30

It is intensive.

757

: 00:42:31

It's annoying to them It's like I

can't do that You Just do it because

758

: 00:42:37

if you say you can't I say show me your

calendar right not what you planned I

759

: 00:42:41

want to know what you're actually doing

every day and it literally turns out

760

: 00:42:45

to be like counting calories, right?

761

: 00:42:48

I don't eat much Okay, but if you're

eating only three slices of pizza and

762

: 00:42:52

each one of them is 850 calories That

might be part of the problem, right?

763

: 00:42:57

So when I do that with clients

They are, and I don't think it's,

764

: 00:43:02

I don't think I've missed once.

765

: 00:43:03

It's Oh,

766

: 00:43:06

okay.

767

: 00:43:07

I didn't run.

768

: 00:43:08

That's fine.

769

: 00:43:09

We're not here to make

you, this isn't bad.

770

: 00:43:11

This is awareness of what

you're doing with your time.

771

: 00:43:16

John: Yeah.

772

: 00:43:16

I've seen similar things with

clients I work with on their

773

: 00:43:18

finances as well and they, when they

get to track that they have very

774

: 00:43:22

often have some big realizations.

775

: 00:43:24

Tracking is a really useful tool.

776

: 00:43:26

And one, one that should be employed.

777

: 00:43:28

No, I did think earlier on that it

might be a really good idea to talk

778

: 00:43:31

about what an ideal day for us would

look like, but I just think it's

779

: 00:43:34

gonna be so different for everyone.

780

: 00:43:36

I think really just talking about some of

the best practices things to avoid what

781

: 00:43:40

we do what we've learned the mistakes

we made is plenty to be getting on

782

: 00:43:46

Angie: though.

783

: 00:43:46

Here's the overarching thing.

784

: 00:43:48

Be intentional about what you're doing.

785

: 00:43:50

Don't let the day just happen and

start looking for things to do.

786

: 00:43:54

Be intentional.

787

: 00:43:55

Plan it out.

788

: 00:43:56

And learn how you fit into

the structure you created.

789

: 00:44:00

And if it's not working and it feels

wonky, it just needs to be adjusted.

790

: 00:44:04

That's what you have to think about.

791

: 00:44:06

John: Do you have a

favorite planning tool?

792

: 00:44:09

Angie: I don't, I literally,

listen, you're going to laugh.

793

: 00:44:11

My, my little planner is

like that sunflowers on it.

794

: 00:44:14

I bought it at Walmart for 15 bucks.

795

: 00:44:17

That's my favorite planner.

796

: 00:44:18

Like it's the one that I can sit

with and look at and the writing does

797

: 00:44:24

something for me, writing it down.

798

: 00:44:26

I don't know.

799

: 00:44:27

I have a, a method if I erase something,

I have to replace it someplace if

800

: 00:44:31

it's important I have a whole system.

801

: 00:44:32

I have a whole system.

802

: 00:44:34

John: I've had a Productivity Planner

from a company called Intelligent Change.

803

: 00:44:37

who do the five minute journal

as well I found that very good.

804

: 00:44:40

I'm currently using a Panda

Planner, which I like as

805

: 00:44:42

Angie: well

806

: 00:44:42

John: well, which was recommended to

me there's some really nice planners

807

: 00:44:44

out there if you're looking for a tool

like that, I recommend getting one

808

: 00:44:48

try it out and it will Undoubtedly

help you with your productivity a

809

: 00:44:54

Angie: Yeah, there's people who are

very religious and whatnot, and there

810

: 00:44:57

are planners that incorporate those

types of things into it, so if that

811

: 00:45:01

is something that matters to you, then

maybe that's a better planner for you.

812

: 00:45:05

But, yeah, literally, if you Google

types of planners, all of these come up.

813

: 00:45:09

Maybe not the Walmart

814

: 00:45:10

John: absolutely pick one

that you think looks good for

815

: 00:45:12

Angie: Yeah.

816

: 00:45:13

John: That's pretty much it for

us for this week we do have an

817

: 00:45:16

exciting announcement coming

soon We'll give you a clue.

818

: 00:45:19

It is going to involve

Seeing us in real time.

819

: 00:45:23

That's is that a clue or is

that just giving it away?

820

: 00:45:26

but We'll let you know more about that

as and when it comes It very nearly

821

: 00:45:29

accidentally happened at the start of this

822

: 00:45:31

Angie: it did.

823

: 00:45:33

John: yeah

824

: 00:45:34

Angie: love

825

: 00:45:35

John: we'll be back race.

826

: 00:45:36

We're going to be back very soon with

another episode of the coaching clinic.

827

: 00:45:39

Do let us know if you have questions

about anything we talked about today

828

: 00:45:42

or anything you'd like to contribute

or just the message that you'd like to

829

: 00:45:45

leave us for the show, go to speak pipe.

830

: 00:45:47

com forward slash the coaching clinic

podcast and leave us a voicemail.

831

: 00:45:51

We'd love to hear from you.

832

: 00:45:52

We might even feature you on the show.

833

: 00:45:54

Angie: Absolutely love it.

834

: 00:45:57

John: We'll see you next time.

835

: 00:45:58

Angie: Bye bye!